Record a payment, or a deposit

Record a payment against an invoice using any of the payment methods your organization has set up. Part payments are normal: the balance stays open for the remainder and the invoice reports as partially paid, so deposits and staged payments do not need a separate document. The amount cannot exceed what is still outstanding — “Payment amount exceeds the invoice balance” means you are entering more than the balance due. A recorded payment cannot be edited afterwards; cancel or refund it and record it again.